How to use ChatGPT to write follow-up emails?

Sales strategy
Juliette Belfiore
-
19 November 2023

TABLE OF CONTENTS

ChatGPT-3 is a bomb 💣among all startuppers and freelancers 🙂

Everybody talks about it.

Just a catch-up for those who do not yet know who or what this revolution is: ChatGPT is a revolutionary Artificial Intelligence capable of generating human-like text about anything.  It's like a life assistant, much more elaborate than Alexa!


ChatGPT raises many questions, especially among content creators:

  • Will content creators be replaced by AI?
  • Will freelancers have to lower their prices because of AI?
  • Should I mention the AI part in my article?
  • Is SEO going to die?😱


Until everyone debates on the subject, a very useful niche to use ChatGPT-3 is follow-up emails. These are often emails that are a bit tricky to write or formulate. Faced with certain situations, for instance, a client who does not pay, you have to remain professional and diplomatic. ChatGPT would be your best ally!


It's a precious time-saver. If you could have done the email, you certainly wouldn't have done better. Try it, it's stunning.


Some adjustments are to be made of course, and fortunately! And you have to adjust and practice your requests. But overall, the tool surpasses your best human assistant ever. 💥


In this article, you will find some case studies with follow-up email templates produced by ChatGPT.

What is ChatGPT3?

Sorry but the temptation is too high and no one better than him (it?) can answer this question!I quote my friend (yes, yes he became my friend). ^_^

Very polite indeed!😊


How do I follow up by email on an unanswered quote with AI?


🧑‍💻Case

You have managed a targeted prospecting work by email with a few prospects who have already expressed an interest in your product/service. You have successfully obtained a quote request that you are working on conscientiously.

And then: nada. No response. Void. 🤦‍♀️

You decide to send a little reminder by email. And your new friend will help.

👉Request to AI

Here is the request I did:

“My client did not respond to my quote. Could you please write a follow-up email?”


🦊ChatGPT’s answer

“Certainly! Here is a sample follow-up email you could use to remind your client about your quote:"

[See, ChatGPT is sooo nice!)]😂

“Subject: Following up on my quote from last week

Hi [Client],

I hope this email finds you well. I wanted to follow up on the quote that I sent you last week for the [project name].

As we discussed, the quote includes [list of services and prices]. I'm confident that our team can provide top-quality work at a competitive price, and I'm eager to get started on this project with you.

I understand that you may be considering other options, but I wanted to remind you that our team has [list relevant experience or qualifications]. We have a proven track record of delivering exceptional results for our clients, and I believe we would be a great fit for this project.

If you have any questions about the quote or the project, please don't hesitate to reach out. I would be happy to discuss further and see how we can work together to make this a success.

Best regards, [Your name]"

How do I follow up on an unanswered invoice email with AI?


🧑‍💻Case

As an entrepreneur, nothing is more annoying than a customer who does not pay on time.  Also, doesn't answer the phone or email. A reminder is necessary: you need your payment, it's normal. This kind of reminder is not easy to do, you have to find the right tone, not too incisive but frank and direct.The ChatGPT is a boss in this area💪💪. Here is his idea for an invoice follow-up email template.

👉Request to AI

“My client has not paid my invoice that I sent him by email 2 weeks ago. Could you please write a follow-up email?”

🦊ChatGPT3’s answer

`Subject: Invoice Payment Reminder

”Hi [Client],

I hope this email finds you well. I wanted to follow up on the invoice that I sent you two weeks ago for the [project name]. As of today, the invoice remains unpaid.

I wanted to remind you that payment is due within [number] days of the invoice date, as stated in our agreement. I have attached a copy of the invoice for your reference.

If you have already made the payment, please disregard this email and accept my apologies for any inconvenience. If you have not yet made the payment, please let me know if there are any issues or concerns that I can help resolve.

I appreciate your prompt attention to this matter.

Best regards,[Your name]”`

How do I write a follow-up email after a job interview with ChatGPT3?


🧑‍💻Case

This case is not easy, and we have all experienced it one day! Get back to the employer after a job interview! ChatGPT's response is a bit formal, feel free to customize it a bit but it gives you a good  email follow-up template.


👉Request to AI

“I had a job interview last week and it went very well, I really want the job. Could you write me a follow-up email?”


🦊ChatGPT3’s answer

`Subject: Thank you for the opportunity to interview for the [Position] role

Dear [Hiring Manager],

I wanted to thank you again for the opportunity to interview for the [Position] role at [Company] last week. I was very impressed by the team and the company culture, and I am confident that I would thrive in this role.

As we discussed, I have [list relevant experience or qualifications]. I believe that my skills and experience make me a strong fit for the position, and I am eager to contribute to the success of the team.

I am very interested in this opportunity and I hope to hear back from you soon. Please don't hesitate to contact me if you have any additional questions or if you need any further information.

Thank you again for considering me for this role.

Sincerely,[Your name]`

How can I write a follow-up networking email with ChatGPT3?

🧑‍💻Case

As a beginning entrepreneur, you need to meet people to attract new clients and partners. Events are very important, such as fairs or meetups. Shortly after these events, you should send a short message to the people you want to keep in touch with. If you're really interested, invite them over for coffee.

👉Request to AI

“I met a person at an entrepreneur fair with whom I would like to have a coffee to discuss possible collaborations. Could you please write a follow-up email?”

🦊ChatGPT3’s answer

Subject: Coffee Meeting to Discuss Collaboration

Hi [Person],

I hope this email finds you well. It was great to meet you at the entrepreneur fair last week. I was particularly interested in learning more about your [business/project] and the potential for collaboration.

Would you be open to meeting for a coffee to discuss this further? I'm available [list some dates and times that work for you] and I'd be happy to meet at a location that is convenient for you.

I believe that there may be some exciting opportunities for collaboration between our businesses, and I'd love to explore these further.

Please let me know if any of the proposed dates and times work for you, or if you have any other suggestions.

Best regards, [Your name]”

How can I request an interview with an entrepreneur as a follow-up email with ChatGPT3?

🧑‍💻Case

If you have a business blog, it is very interesting to interview people who inspire you. This person may be part of your Linkedin network, or you have connections in common. Here's the request I made to ChatGPT for a follow-up email template you could use to ask for an interview with the contractor.

👉Request to AI

I would like to interview an entrepreneur who inspires me for my podcast. Could you please write a follow-up email?”

🦊ChatGPT3’s answer

Subject: Request for Interview on [Podcast Name]


Hi [Entrepreneur],

I hope this email finds you well. I'm the host of a podcast called [Podcast Name] and I'm reaching out to invite you to be a guest on an upcoming episode.

As an entrepreneur, I find your work and accomplishments truly inspiring, and I believe that my listeners would benefit greatly from hearing your story and insights.

Would you be open to being interviewed for my podcast? I'm available to schedule the interview at a time that works for you, and I can provide more information about the format and content of the show if you're interested.

I would be honored to have you as a guest on my podcast, and I'm confident that your story and insights would be of great value to my listeners.

Please let me know if you're interested in discussing this further.

Best regards, [Your name]”

You can also add a previous email and ask ChatGPT for a follow-up email. You will need to briefly adapt and personalize your response, of course.

Either way, it's a huge time and misspelling saver!

Thank you AI Assistant :)

Secure file sharing and email tracking for Gmail

Track every emails and documents that you’ll be send. Know exactly who and when your PDF are opened and never miss an opportunity to follow up again.

Add to Chrome