Landing a job offer is exciting, but it can also feel overwhelming.
After going through the interview process, making a final decision, and reviewing the offer letter, there’s still one key step left: sending a clear, professional job acceptance email.
This message confirms your formal acceptance, shows appreciation, and sets the tone for your relationship with your future employer.
It’s also your chance to lock in important details like your job title, start date, and starting salary.
In this guide, you’ll learn:
- What to include in a proper job offer acceptance email
- How to write your own using simple, ready-to-use email templates
- And how to track your emails with MailTracker to ensure it’s seen
Let’s walk through how to officially accept your new job with confidence and professionalism.
Quick Answer: What to Include in an Accept Job Offer Email
- Start with a thank you: Show appreciation for the job offer and the opportunity.
- Confirm the role: Mention the job title and the company name to remove any confusion.
- Formally accept the offer: Use clear language to say you’re accepting the offer letter or official job offer.
- Mention your start date: Reconfirm your agreed start date or suggest one if needed.
- Acknowledge employment terms: Briefly note any negotiated terms or reference the benefits package, if discussed.
- Ask about next steps: Politely ask what comes next in the onboarding process (if it hasn’t been shared yet).
- Close professionally: Keep it short, clear, and respectful. Sign off with your contact details, ideally with a professional email signature.
Write an Accept Job Offer Email (10 Examples)
1. Simple Job Offer Acceptance Email
Short, clear, and professional. This is perfect when everything has been discussed and you're ready to confirm.
Subject line: Accepting Job Offer – [Your Name]
Hi [Hiring Manager's Name],
Thank you for the job offer for the [Job Title] position at [Company Name]. I'm happy to formally accept and confirm my start date as [Start Date].
I’m excited to join the team and begin this new chapter.
Best regards,[Your Name]
[Your Contact Details]
MailTracker shows exactly when your email is opened, like here, just 3 minutes after sending. A quick opening usually means your acceptance was received smoothly.
2. Acceptance With Questions About Benefits
This is great if you’re ready to accept but still need clarity on the benefits package, working hours, or other key details.
Subject line: Job Offer Acceptance + Benefits Inquiry – [Your Name]
Hi [Hiring Manager's Name],
Thank you for the offer for the [Job Title] position at [Company Name]. I’m pleased to accept the job offer and confirm my start date as [Start Date].
Before we move forward, could you share more about the employee benefits, such as health coverage, paid vacation, and retirement plans?
Looking forward to joining the team.
Best regards,[Your Name]
[Your Contact Details]
If your acceptance email is reopened days later, it may mean they’re revisiting your message while preparing a reply. Start tracking your emails for free!
3. Acceptance With Clarification on Working Hours
Use this when you're ready to accept but want to confirm your work schedule, job duties, or reporting structure.
Subject line: Acceptance + Work Schedule Clarification – [Your Name]
Hi [Hiring Manager's Name],
I’m happy to formally accept the [Job Title] offer at [Company Name], with a start date of [Start Date].
Before we proceed, could you please confirm the expected working hours and any initial reporting structure or job responsibilities?
Excited to get started and appreciate the incredible opportunity.
Best regards,
[Your Name]
[Your Contact Details]
If your email isn’t opened for a while, MailTracker reminds you to follow up. Helpful when you're waiting on key job details like schedule or responsibilities.
4. Acceptance Of PTO Question
You’ve accepted, but want to confirm how paid time off (PTO) works, especially if you have a specific project or personal plans soon after starting.
Subject line: Job Offer Acceptance + PTO Question – [Your Name]
Hi [Hiring Manager's Name],
Thank you for the official job offer for the [Job Title] role at [Company Name]. I’m happy to accept and confirm my start date as [Start Date].
I wanted to ask if there's any flexibility around paid time off in the first few months, as I have prior commitments to manage. Let me know what the company offers in this area.
Looking forward to joining the team.
Best regards,[Your Name]
[Your Contact Details]
5. Accepting a Verbal Offer in Writing
If you received a verbal offer during a call or meeting, it’s smart to follow up with a written confirmation.
Subject line: Written Confirmation of Verbal Job Offer – [Your Name]
Hi [Hiring Manager's Name],
Thanks again for the call earlier. I’m writing to officially accept the verbal offer for the [Job Title] position at [Company Name]. I look forward to reviewing the written offer and confirming all the details.
I’m excited to join the team and start on [Start Date].
Best regards,[Your Name]
[Your Contact Details]
If your message isn’t opened at all, MailTracker will let you know. That’s your cue to resend or double-check the recipient before time-sensitive info gets missed.
6. Acceptance With Request for Offer Letter Copy
If you’ve verbally accepted but didn’t receive the offer letter or need it for your records, this one’s for you.
Subject line: Job Offer Acceptance + Offer Letter Request – [Your Name]
Hi [Hiring Manager's Name],
I’m excited to accept the job offer for the [Job Title] position at [Company Name] and confirm my start date as [Start Date].
Could you please resend the offer letter or share the final version so I can keep a copy for my records?
Thank you again for this wonderful opportunity.
Best regards,[Your Name]
[Your Contact Details]
7. Acceptance While Confirming Employment Terms
This is ideal when you're ready to accept but still need to clarify salary, benefits, or job duties before signing anything.
Subject line: Job Offer Acceptance + Employment Terms Confirmation – [Your Name]
Hi [Hiring Manager's Name],
Thank you again for the job offer for the [Job Title] position at [Company Name]. I’m happy to formally accept and confirm my start date as [Start Date].
Before we move forward, I’d like to confirm a few key points from the employment terms, including the starting salary, benefits package, and any initial job responsibilities.
Looking forward to getting started and aligning on the next steps.
Best regards,[Your Name]
[Your Contact Details]
8. Acceptance With a Delayed Start Date
Sometimes you’re ready to accept, but you need a slightly later start date due to notice periods or personal plans.
Subject line: Job Offer Acceptance + Adjusted Start Date – [Your Name]
Hi [Hiring Manager's Name],
Thank you for the job offer for the [Job Title] position at [Company Name]. I’m excited to officially accept the offer.
I’d like to request a slight adjustment to the start date, ideally beginning on [Proposed Date] instead of [Original Date]. Please let me know if this works for you and the team.
Looking forward to getting started and joining this exciting opportunity.
Best regards,[Your Name]
[Your Contact Details]
Make Sure Your Job Offer Acceptance Email Gets Seen!
You’ve taken the time to write a clear, professional job acceptance email, but what if HR never opens it?
With MailTracker, you can:
- Know exactly when your email is opened
- Get notified if it's viewed multiple times (a great sign!)
- Avoid wondering if your message got lost or ignored
- Stay on top of the hiring process without awkward follow-ups
Start with our forever-free plan and track up to 20 emails a month. Or try our advanced plans for link click tracking, unlimited tracking, and more, with a 7-day free trial to test everything out.
FAQs: Accepting a Job Offer via Email
Do I need to send a formal job acceptance letter or is an email enough?
Most employers accept a well-written job acceptance email as formal confirmation. It’s faster than a letter and makes a positive impression when written clearly.
What should I include in my job offer acceptance email?
Include your thanks, the job title, confirmation of the start date, and a reference to the job offer letter. If needed, ask for additional details like the onboarding process or benefits package.
Can I negotiate salary after accepting a job offer?
It’s best to settle any salary negotiable terms before you accept the job offer. Bringing it up afterward may affect your relationship with your new employer.
How can I be sure my email was received?
Use MailTracker to track your professional emails. You’ll see when the message was opened, great for peace of mind, especially if you need to follow up quickly.
